🎥 Video Demonstration
This video presents AI-assisted data entry and highlights the different ways to take advantage of this feature.
To master all aspects of it, we recommend going through this tutorial in its entirety.
This feature is available on the Kizeo Forms Mobile Application.
1. Activating the Feature
With the Business Plan, AI is enabled by default on all forms in the account.
From the Kizeo Forms Settings menu, in the Business Features tab, a button allows you to enable or disable the feature for all forms in the account.
A button is also available on the form design page to enable or disable AI on a form-by-form basis.
2. Purpose of the feature
AI Data Entry allows you to automatically fill in the fields of a Form by dictating information or by capturing a photo (meter, document, handwritten notes, etc.).
The Kizeo Forms AI analyses the audio or visual content, then fills in the corresponding Fields. It thus considerably reduces interactions with the screen and Data Entry time.
Speak: it's entered.
Take a photo: it's entered.
This feature acts as a true Data Entry assistant, responsible for interpreting, structuring and filling in the Data.
3. Target audience
The feature is intended for all Users who regularly enter information on a smartphone, including:
Field agents
Technicians
HSE staff / site teams
Sales representatives
HR teams
More broadly, it is suitable for anyone working on the move or with their hands occupied.
4. How it works
Open the Form from the Forms page, then tap AI, at the bottom of the screen.
In the AI assistant, select the desired Data Entry mode.
You can choose between:
Voice: press the microphone and dictate freely. You can scroll through the Form, check boxes, sign, etc., during dictation.
Photo: capture an image (meter, business card, paper notes, document, equipment, etc.).
Within seconds, the AI suggests automatic filling of the Fields.
All you have to do is verify the information, then press Send (or Save).
5. Technical benefits
Time saving: up to 3× faster than manual Data Entry.
Hands-free mode: the User stays focused on their field action.
Fewer errors: automatic rephrasing and careful spelling.
Enhanced accessibility: facilitates Data Entry for Users with visual, motor or cognitive constraints.
More complete Data: more detailed and more readable descriptions.
Multilingual: dictation possible in English, Spanish, Portuguese or Arabic, with automatic translation into French.
6. System robustness
Voice Data Entry is designed to work:
In noisy environments,
With various accents,
Without requiring particular diction.
The AI automatically handles rephrasing and structuring of information in order to produce usable text.
7. Use case examples
Expense reports: dictate the expense and photograph the receipt to automatically fill in the amount, date, VAT, and attach the photo.
Handwritten notes: take a photo of a page of notes to fill in the Form fields, then complete by voice if necessary.
Safety quarter-hour: describe the day's alert, the risks observed, the preventive actions, the participants and the site.
Site visit: describe the progress status, the issues encountered and add photos.
Intervention report: describe the breakdown, the actions taken, the materials used and photograph the serial number.
Property inspection: describe the anomalies room by room and capture meter readings or plates.
Weekly timesheet: indicate the days, the sites and the hours, then attach a photo of the schedule.
Absence request: dictate the period, the reason, the planned cover and add a comment if necessary.
Leave request: indicate your last name, first name, department and the requested dates.
8. Current limitations
Terms of use
Feature available only via the mobile Application.
Can only be used in online mode.
Actions that cannot be triggered by AI
Taking a photo
Audio recording
QR code / barcode / NFC tag scan
List Field linked to an External List. However, a List Field linked to an Advanced List does work.
Usage limits
5 calls per minute per User
5 photos maximum per submission
90 seconds maximum processing time